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General Terms and Conditions 2021

  • § 1 Requirements for Participation
    The minimum age of the students for all language courses is 16 years and 15 years for the time of the summer courses from 28.06. to 03.09.2021.

  • § 2 Enrolment
    Enrolment for a language course is made by means of a completed enrolment form from Sprachschule zum Ehrstein Freiburg im Kolping Bildungswerk e. V. (in the following: Sprachschule zum Ehrstein). For the enrolment of minors (under 18) the signature of a parent or legal guardian is required. The contract will become legally binding when the booking confirmation from the Sprachschule zum Ehrstein has been received by the applicant.

  • § 3 Payment Deadlines
    A down payment of € 200 is due for course registration. The entirety of the course fees must be transferred at the latest 30 days before the beginning of the course (immediately for last minute registrations). All bank fees will be charged to the client.

  • § 4 Changes in Booking
    Once a booking has been confirmed and paid, no changes can be made. In particular a change from group lessons to private lessons is not possible.

  • § 5 Withdrawals and Cancellations
    Withdrawals from the original booking must be made in writing. Withdrawals made up to two weeks before the beginning of the course are subject to a cancellation charge of 30 % of the course fees. Cancellations made in a period of less than 2 weeks before the beginning of the course will be charged 50 % of the course fees. Bookings in connection with visa applications are subject to special regulations (see below). Independent of the time when the cancellation is made, Sprachschule zum Ehrstein retains the right to charge for costs arising from accommodations, food or other costs from external service providers.
    Once courses have started and students have moved into their accommodations, cancellations are no longer possible. For students who do not attend or terminate an already booked language course, there can be no refund of the course or accommodation fees.
    For each 3 month intensive course block, a vacation break from class of one week is possible. A formal request must be made to the school secretary at least one week in advance. The student is individually responsible for catching up on any missed class time.
    For private lessons the following rules apply: Schedule changes must be approved by the school secretary. For short-term cancellations made by the student less than 24 hours before class, no replacement or refund is possible.

  • § 6 Holidays and Vacation Days
    On weekends and on the following holidays in 2021 language classes will not take place: Jan. 01 (New Year's Day), Jan. 6 (Three Kings), Feb. 15 (Carnival Monday), April 2 (Good Friday), April 5 (Easter Monday), May 1 (Labour Day), May 13 (Ascension Thursday), May 24 (Pentecost Monday), June 3 (The Feast of Corpus Christi), Nov. 1 (All Saints). In addition, the school will be closed from Dec. 20 to Dec. 31 (Christmas Holidays).
    Cancelled classes will not be made up for at a later time (except for evening, semi-intensive and crash courses, as well as private lessons).

  • § 7 Accommodation
    Sprachschule zum Ehrstein provides private accommodations for those who wish them. As a rule, students move in on a Sunday before the beginning of their course and move out on Saturday after the end of their course. Any exceptions to this arrangement must be approved by the language school and will incur additional fees.
    If the type of room desired by the student is fully booked, Sprachschule zum Ehrstein will arrange alternative accommodation in a different category. If the student wishes to change to another room and Sprachschule zum Ehrstein is able to arrange it, an administrative fee of € 90 will be charged. Rental costs caused by last-minute room changes will also be charged to the student.
    The school charges a fee for arranging an accommodation. This fee is included in the price of the accommodation. After a down payment of € 200, the room reservation is binding. The remaining payment for the accommodation is due, at the latest, on the day the rental lease starts.
    Before moving into the room, the student must pay a room deposit of € 200 which will be refunded to the student after moving out. In addition, proof of liability insurance is mandatory. The student is responsible for the maintenance and cleanliness of the room for the duration of the lease. Upon termination of the lease, the living quarters including kitchen and bathroom must be left tidy and clean. In failing to comply with these conditions, the student must bear all cleaning and repair costs after moving out. Students are also liable for all damages caused during their stay.
    An overnight stay of guests in the student's room requires the explicit approval of the landlord. Any offence against the house rules of the landlord will lead to an immediate termination of the rental agreement without any claim for compensation or reimbursement of the rent.

  • § 8 Visa and Registration Confirmation
    Before issuing a letter of acceptance for visa applications, the language school requires that the full payment for the course fees be made by the student. Along with the letter of acceptance, a visa application must be made in the required time at the German consulate in the student's home country. If no visa is issued, the language school will refund the course fees minus a handling charge of € 200. The requirement for a refund, however, is the immediate notification of the language school by the applicant and the presentation of a written rejection notice from the German authorities.
    Handling fees collected by the language school for arranging admissions to the university will not be reimbursed if the visa is not granted by the consulate or if the university refuses the applicant.

  • § 9 Course Level Placement and Duration
    The course level of a participant is determined by a written and oral placement test conducted before the beginning of the language course. All level determinations are conditional and subject to possible later changes.
    There is usually a set duration for completing a particular course level. In exceptional cases, it may be necessary to adapt the lessons to the learning pace of a group in such a way that the duration for completing a particular level is extended, thereby possibly incurring additional course costs for the language student.

  • § 10 Attendance Requirement
    All language students are obliged to attend class regularly and comply with the prescribed class times. If a student misses more than 20 % of class time, they will not receive certificate of attendance or a report letter. An attempt to make up for lost hours is not possible.

  • § 11 Number of Participants and Hours
    The minimum number of students in a class, depending on the course, is 4 or 5 participants (see pricelist).
    When the minimum number of participants is 5 and there are less than 5 in the class, the number of hours will be reduced as follows: for 4 participants a reduction of hours to 80 %, for 3 participants a reduction to 60 %, for 2 participants a reduction to 40 %, and for 1 participant a reduction to 20 %.
    When the minimum number of participants in a class is 4 and there are less than 4 in the class, the number of hours will be reduced as follows: for 3 participants a reduction to 75 %, for 2 participants a reduction to 50 %, and for 1 participant a reduction to 25 %.
    With the reduction of course hours there is no reduction in course fees. In exceptional cases, the maximum number of participants allowed for a class (see price list) can be exceeded for a short time. The school reserves the right to make changes in its programme (such as changes in class times).

  • § 12 Language Student's Obligations and Insurances
    All language students are obliged to help in correcting deficiencies as they occur. This means in particular that problems should be reported immediately to the school secretary or to the school management in order to rectify the situation.
    The language school recommends that students take out health, liability and travel-cancellation insurance.

  • § 13 Personal Data
    All personal data the school obtains from students will be handled according to German data protection laws.

  • § 14 Validity and Application
    The invalidity of individual terms does not result in the invalidity of the entire terms and conditions.
    For services from external service providers, which the language school arranges, the terms and conditions of the respective company apply. For telc examinations we ask you to observe the regulations on the registration form for exams.
    In individual cases, special agreements can be made that deviate from these conditions of participation. No general claim to validity can be inferred from the application of exceptional regulations in individual cases.

  • § 15 Court of Jurisdiction
    The Court of Jurisdiction is Freiburg im Breisgau. German law applies to all agreements and contracts.
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